How to Write an Application Letter for a Cleaning Job in an Office

Are you looking for a job as a cleaner in an office in Ghana? One of the first things you need to do is write a good letter to the people who might hire you.

This letter is like a handshake before you meet someone. It helps them know who you are and why they should hire you.

Here’s how to write a letter that will help you get noticed.

Step 1: Learn About the Office


Before you write your letter, find out about the office where you want to work. What do they do there? What is important to them? You can look at their website or social media to learn more. This will help you write a letter that shows you really want to work there.

Step 2: Start Your Letter Right

When you start your letter, it’s good to use the name of the person who will read it. This is often someone in “Human Resources” or the boss of the company. Using their name is like saying “hello” in a friendly way. If you don’t know their name, you can call and ask.

Step 3: Tell Them About You

Now, you need to tell them about yourself. Start by saying where you found out about the job. Was it in a newspaper or on a website? Then, talk about your experience. Have you done cleaning jobs before? What did you learn there? If you haven’t worked as a cleaner, that’s okay. You can talk about other jobs you’ve had or even chores you do at home that show you know how to clean.

Step 4: Why You Want This Job

Next, tell them why you want to work for them. Maybe you like that they are a big company, or maybe you have heard they are nice to their workers. This is where knowing about the office can help you.

Step 5: End the Letter

To finish your letter, say thank you and that you hope to talk to them soon. This is like saying “goodbye” in a polite way.

Sample Application Letter

Kojo Mensah
P.O. Box 123, Accra
October 3, 2023

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Mrs. Ama Johnson
Human Resources Manager
Nice Office Ltd.
P.O. Box 456, Accra

Dear Mrs. Johnson,

I am writing to apply for the Cleaner position at Nice Office Ltd., as advertised in the Daily Graphic newspaper. With over two years of professional cleaning experience at High Rise Offices, I am confident in my ability to maintain a clean and healthy environment at your esteemed organization.

During my previous employment, I gained hands-on experience in operating advanced cleaning equipment and safely handling cleaning chemicals. My attention to detail and commitment to adhering to workplace safety guidelines have been commended by my past supervisors.

I am particularly interested in joining Nice Office Ltd. due to its reputation for treating employees with respect and fairness. I am impressed by your company’s values and believe that my strong work ethic and dedication to high-quality service would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss my suitability for this position in an interview. I look forward to the opportunity to contribute to the high standards of cleanliness and professionalism that Nice Office Ltd. is known for.

Kojo Mensah

Last Tips

  • Check your letter for mistakes in spelling or grammar.
  • Be polite and use simple words.
  • Follow any special steps the job ad tells you to do.

And that’s it! You’re ready to send your letter and hopefully get that job. Good luck!

If you want more help, you can always visit us at for more tips and advice.

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